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The Blue Book of Grammar and Punctuation

Capitalization of Job Titles

Posted on Thursday, January 25, 2007, at 12:14 am

With capitalization of job titles, there are rules and then there is the “rule.” The rules are based on some precedent while the “rule” is based on ego. Let’s go over the rules that have precedent first. Rule: Capitalize job titles immediately preceding the name when used as part of the name. Example: We asked …

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Continual vs. Continuous

Posted on Thursday, January 25, 2007, at 12:05 am

Continual means repeated but with breaks in between; chronic. Example: The continual problem of our car's not starting forced us to sell it. Continuous means without interruption in an unbroken stream of time or space. Example: The continuous dripping of the faucet drove me crazy.

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In and of Itself

Posted on Friday, January 19, 2007, at 3:16 pm

To many people, the phrase in and of itself sounds clunky and old-fashioned. However, when used sparingly—and correctly—it serves a purpose. Example: The weather was not, in and of itself, the cause of the traffic delays. vs. The weather was not the cause of the traffic delays. In both sentences, we understand not to blame …

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Commas Before and in a Series

Posted on Wednesday, January 17, 2007, at 8:58 pm

In American English usage, many writers and editors feel that a comma should precede and with three or more items in a series. Example: I would like to order a salad, a sandwich, and dessert. Newspapers and magazines do not generally use this rule as print space is too valuable to use on what might …

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Writing Addresses

Posted on Wednesday, January 17, 2007, at 6:42 pm

If you are writing an address, whether typed or handwritten, on an envelope to be mailed via the post office, the U.S. Postal Service recommends that you do not use any punctuation. Use all CAPS. Center the address on the envelope and use a flush left margin. Put room, suite, and apartment numbers on the …

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Use of Brackets

Posted on Tuesday, January 16, 2007, at 5:54 pm

Brackets are used for a number of purposes: Use #1: Sometimes, you may wish to clarify or add to an original quote. Put words that are being added to an original quote within brackets. Always put the changes in brackets, not parentheses. This tells your readers exactly how you have altered the original. Example: Original: …

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Affect vs. Effect: Should I Use Affect or Effect?

Posted on Wednesday, January 10, 2007, at 3:57 pm

Affect and effect are similar words with comparable meanings and pronunciations, so it’s little wonder that so many speakers of American English confuse the two. Here we will provide a quick guide for using the two words correctly. Rule 1. Use the verb effect when you mean bring about or brought about, cause or caused. …

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Rules Do Change

Posted on Friday, December 1, 2006, at 8:54 pm

Spacing after periods, colons, question marks, and exclamation marks Originally, typewriters had monospaced fonts (skinny letters and fat letters took up the same amount of space), so two spaces after ending punctuation marks such as the period were used to make the text more legible. However, most computer fonts present no difficulty with proportion or …

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The Most Common Punctuation Error of All

Posted on Wednesday, November 1, 2006, at 9:09 pm

When asked what the most common punctuation error of all is in American English, I don’t have to think hard. The "winning" mistake is the misuse of the apostrophe, especially with its/it’s. First, let’s get rid of a myth: There is no such thing as its’. Why? Because its’ would be meaningless. If its' existed, …

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Using Commas, Semicolons, and Colons Within Sentences

Posted on Sunday, October 1, 2006, at 10:15 pm

Punctuation within sentences can be tricky; however, if you know just a few of the following rules, you will be well on your way to becoming a polished writer and proofreader. Rule: Use a comma between two long independent clauses when conjunctions such as and, or, but, for, nor connect them. Example: I have painted …

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